In this privacy notice we, Professional Law Partnership “Zaleckas Partners”, legal entity code 306111117 (“the Firm” or “we”), explain how we handle your personal data when you visit our website and use our services.
In this notice you will find the answers to the following questions:
how we use your data;
to whom and when we provide your data;
how long we store your data;
what is our direct marketing policy;
what rights related to personal data you possess;
other issues that you should take into account.
In the case of any inquiries or if you would like to exercise any of your rights provided in this notice, you may submit such inquiries and requests by e-mail firstname.lastname@example.org.
1. HOW WE USE YOUR PERSONAL DATA?
1.1. This section provides the following information:
categories of personal data, that we process;
in the case of the personal data that we did not obtain directly from you, the source and specific categories of that data;
the purposes for which we may process your personal data;
the legal bases of the processing;
and data storage periods.
1.3. We process your data for the purposes of providing legal services. The data on the provision of services may include your name, surname, contact details, payment details, information about your workplace, position, and any information related to the provision of the services, which you provide and / or we obtain from public sources. We process service provision data so that we can provide you with services and keep proper records of the services provided. We process such data for the purpose of performing a contract between you and us (or, at your request, taking action to enter into such a contract) and / or for fulfilling the obligations laid down in the legal acts. This data is stored for 10 (ten) years from the date of termination of the legal services agreement plus the period until 30 January of the succeeding year.
For the purposes of providing and administering the services, we process special categories of your personal data only with your express consent and / or in order to file, enforce or defend your legal claims.
1.4. For the direct marketing purposes, we process your name, surname and email address by sending you our messages and newsletters by email. We process such data on the basis of your consent. In addition, if we have already provided services to you and you have not objected to the processing of your personal data for direct marketing purposes, we will process the personal data on the basis of a legitimate interest, namely to maintain and improve relationships with the existing clients. If you have not objected to the processing of your data for direct marketing purposes, we will process such data until the date of termination of legal services, and if you are not our client and have simply given your consent to receive direct marketing messages, we will store your data for 3 (three) years after the day of your consent.
1.5. For the purpose of communication with you, we process your name, surname, email address, phone number and content of communication. We process such data on the basis of consent and store it for 2 (two) years starting from the date of the last communication with you plus the period until 30 January of the succeeding year if you are not our client. If you are our client, we will store this information until the date of termination of legal services plus the period until 30 January of the succeeding year.
1.6. For recruitment purposes, we process candidate data, which includes all the information a person provides in his/her CV or cover letter. We process such data on the basis of your consent when you apply to us for employment and delete it as soon as a contract is signed with the selected candidate. At your request, we may store this information for the purpose of giving you another job offer if you give your prior consent to that. In this case, your personal data will be stored for 3 (three) years starting from the date of such consent plus the period until 30 January of the succeeding year.
1.7. For the purpose of organizing and evaluating events, we process your registration data (name, surname, company (employer) name, position, email address, phone number). We process such data on the basis of your consent and delete it 30 (thirty) days after the event.
1.8. To ensure the safety of people and property before entering our premises, we conduct video surveillance and collect your visual data. We process such data on the basis of a legitimate interest and store it for 30 (thirty) days from the date of video recording.
1.9. We may process your personal data for the purpose of raising awareness about the performed activity – in presentation messages, including, but not limited to, brochures, visual presentations, social media. For this purpose, we may process your name, surname, information about the workplace, position and your expert opinion and (or) insights on the topic under discussion, photo. This data will be processed on the basis of your consent and stored for 10 (ten) years, starting from the date of the publication plus the period until 30 January of the succeeding year.
1.10. For the purpose of compiling legal ratings, we process your data such as: name, surname, position, contact details (email address), evaluation (feedback). We process such data on the basis of a legitimate interest and store it for 1 (one) year starting from the date of submission of this information to the legal rating directories plus the period until 30 January of the succeeding year.
1.11. We process information in order to maintain relationships with our partners and service providers. For this purpose, we process name, surname, contact details, positions and communication content details of our partners, service providers and / or their representatives and employees. We process such data for the purpose of performing the contract with partners and service providers and store it until the day of termination of the contract with the service providers and / or partners.
1.12. We also process your personal data for the purpose of preventing money laundering and terrorist financing. For this purpose, we process the following data of you and / or your representatives (name, surname, position, personal identification number/date of birth, nationality, address, contact details (telephone number, email address), data on current public duties and / or ties with politically vulnerable persons, entries in sanction lists and other registers) and data of your managers, shareholders (beneficiaries) (name, surname, personal identification number/date of birth, nationality, address, owned shares, data on current public duties and / or ties with politically vulnerable persons, entries in sanctions lists and other registers). We process this data for 10 (ten) years plus the period until 30 January of the succeeding year.
1.13. We may process any of your personal data identified in this notice where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interest, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
1.14. We may process any of your personal data identified in this notice where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks or obtaining professional advice. The legal basis for this processing is our legitimate interest, namely the proper protection of our business against risks.
1.15. In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
2. WHEN WE PROVIDE YOUR DATA TO OTHERS?
2.1. We may disclose your personal data to other service providers for the purpose of providing specific services to the extent necessary to provide such services (for example, website hosting providers, courier services, server providers and support team, email service providers). When hiring subcontractors, we take all necessary measures to ensure that our data controllers also implement appropriate organizational and technical security measures and keep the confidentiality of personal data.
2.2. In addition to the specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.
2.3. Persons, indicated in this section may be established outside the Republic of Lithuania, European Union and European Economic Area. In case we will transfer your personal data to such persons, we will take all the necessary and in the legal acts indicated measures to ensure that your privacy will remain properly secured.
2.4. Where required to send your personal data to countries outside the European Economic Area, we will ensure that one of the following security measures will be applied:
the contract to be signed with the data recipient is based on the Standard Contract Terms approved by the European Commission;
the data recipient is founded in a country recognized by the European Commission as having adequate data protection standards.
3. DIRECT MARKETING
3.1. In the case you agree, we will send you marketing messages via email to inform you on what we are up to.
3.2. Also, if we already have provided services to you and you do not object, we will inform you about our other products that might interest you including other information related to such.
3.3. You may opt-out of receiving marketing messages at any time.
3.4. You may do so by:
choosing the relevant link in any of our marketing messages;
contacting us by e-mail email@example.com.
3.5. Upon you having fulfilled any of the provided actions we will update your profile to ensure that you will not receive our marketing messages in the future.
3.6. The opt-out of the marketing messages will not stop you from receiving messages directly related to the provision of services.
4. SOCIAL MEDIA
4.1. We may also have accounts on social media.
4.2. We encourage you to read third-party privacy policies and contact service providers directly if you have any questions about how they use your personal data.
5. YOUR RIGHTS
5.1. In this section, we have summarised the rights that you have under data protection laws. Some of the rights are complex thus we only provide the main aspects of such rights. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
5.2. Your principal rights under the data protection laws are the following:
the right to access data;
the right to rectification of data;
the right to erasure of your personal data;
the right to restrict processing of your personal data;
the right to object to processing of your personal data;
the right to data portability;
the right to complain to a supervisory authority;
the right to withdraw your consent.
5.3. The right to access data. You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
5.4. The right to rectification. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
5.5. In some circumstances you have the right to the erasure of your personal data. Those circumstances include when: (i) the personal data are no longer necessary in relation to the purposes for which it was collected or otherwise processed; (ii) you withdraw consent to consent-based processing and there are no other legal basis to process data; (iii) you object to the processing under certain rules of applicable laws; (iv) the processing is for direct marketing purposes; or (v) the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. Such exclusions include when processing is necessary: (i) for exercising the right of freedom of expression and information; (ii) for compliance with our legal obligation; or (iii) for the establishment, exercise or defence of legal claims.
5.6. In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are when: (i) you contest the accuracy of the personal data; (ii) processing is unlawful but you oppose erasure; (iii) we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and (iv) you have objected to processing, based on public interest or legitimate interest ground, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data, however we will only further process such data in any other way: (i) with your consent; (ii) for the establishment, exercise or defence of legal claims; (iii) for the protection of the rights of another person; or (iv) for reasons of important public interest.
5.7. You have the right to disagree to the processing of personal data on the basis of your specific situation in cases where we process your personal data for public interest purposes or on the basis of our legitimate interest or the legitimate interest of third parties. If you object to such processing of your personal data, we will no longer process your relevant personal data unless we can prove that such processing of your data is for compelling legitimate reasons which take precedence over your interests, rights and freedoms. We will also be able to further process such data in order to make, enforce or defend legal claims.
5.8. You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
5.9. The right to data portability. To the extent that the legal basis for our processing of your personal data is: (i) consent; or (ii) performance of a contract or steps to be taken at your request prior to entering into a contract, necessary to enter into such, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
5.10. If you consider that our processing of your personal data infringes data protection laws, you have a legal right to lodge a complaint with a State Data Protection Inspectorate, registered office at L. Sapiegos st. 17, Vilnius, Lithuania, https://vdai.lrv.lt/lt/.
5.11. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
6. ABOUT COOKIES
6.2. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
6.4. You can delete all cookies stored on your computer, and in most browsers you can set cookies not to be saved. Please be aware that if cookies are disabled, you may lose the ability to use many features necessary to make the website work properly. If you need more information about cookies, visit www.allaboutcookies.org or www.aboutcookies.org. On these websites you may find detailed, independent information on cookies and how to disable them through your browser preferences as well as how to remove cookies that are already on your computer. In order to remove cookies from your mobile phone, you should find this information in the user guide for your phone.
6.5. Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via information provided in the relevant browser website, for example Chrome; Firefox; Internet Explorer; Safari.
7. THIRD PARTY WEBSITES
In the website you may find links to and from partner sites, information sources and related party websites. Please take note that such third party websites that you will visit by clicking on links have their own privacy policies and we no responsibility regarding such privacy policies. We recommend familiarising with privacy policies of such websites before providing any personal data to such.
8. UPDATING YOUR DATA
Please let us know if the personal data that we process about you needs to be corrected or updated.
9. CHANGES TO THE NOTICE
Any changes to this notice will be published on our website and we will inform you about them via email.
Effective as of 1 August 2022.